IFA current information

"... since the introduction of serialisation on 9 February 2019, medicinal product verification has been running successfully. Your verification information in the IFA database has contributed significantly to this.

More good news: From the publication date of 15 August 2026, notification for medicinal products subject to mandatory verification will become significantly simpler:

• For the first publication, your notification will be reduced to a simple yes or no in the new data field Verifizierungspflicht gemäß Fälschungsschutzrichtlinie – Verification mandatory according to Falsified Medicines Directive.
• The data field Verifiz Pflicht ab Hochlade – Verification mandatory from upload date onward will no longer apply.
• Only if your medicinal product is due to become subject to mandatory verification from a specific date in the future you will need to provide information in the retained data field: Verifiz Pflicht ab Verfall – Verification mandatory from expiry date onward

Attached you will find an EAD file containing the verification information for your medicinal products. Please check this. If you agree with all the details, no action is required on your part. Otherwise, please return the corrected file to ead@ifaffm.de.

Details of all the changes, and information on the source data we have used to prepare amendments to the labelling of your products – where possible – can be found in this Information for suppliers of medicinal products.

If you have any questions, please send them to ifa@ifaffm.de. We will be glad to help you.

Thank you in advance for checking your details; by doing so, you are making a significant contribution to protecting against counterfeit medicines and ensuring that your products are dispensed and invoiced in a safe and legally compliant manner. ..."

"... with the Apothekenversorgung-Weiterentwicklungsgesetz (ApoVWG) coming into force on 2 July 2026, Section 131(4), clause 3, SGB V was amended. Accordingly, for billing at the expense of the statutory health insurance (GKV), it will be necessary to notify a pharmacy purchase price (AEP) for materials and containers. This is used to calculate prices for patient-specific compounded medicines.

Therefore from the publication date of 15 August 2026, the IFA database will include the new data field Gefäß – Container in the Packaging Information section: To ensure your product is correctly labelled in this new data field, it must be stated whether it is a container as defined in Section 131(4), clause 3, No. 7 SGB V in conjunction with Section 78(1), clause 1, No. 2 AMG. This is a dispensing container for medicinal products that are prepared and dispensed in pharmacies on prescription at the expense of the statutory health insurance (compounded medicines).

Examples of such containers include screw-top tins/jars, wide-necked glass jars, dropper bottles, stand-up pouches for herbal tea, and aluminium tubes for filling.

• Acceptable values:
  • 0 = no
  • 1 = yes, container
• Changing via IFA portal: is possible
• Changing via EAD file: is possible

In the first step, we ask you to make the following entries in the data field Container of the attached EAD file:

• Products that constitute a container according to the above definition: value 1 (= yes)
• Products that do not constitute a container according to the above definition: value 0 (= no).

It is important to note that the container defined here should not be confused with the container in the data field Package Type (the outer packaging of your product).

Please note that the ApoVWG has also introduced a notification requirement for price details necessary for the billing of materials. Accordingly, the AEP must also be notified for drugs/chemicals.

In the 2nd step, we therefore ask you to assign an AEP (excluding VAT) in the EAD file to all products that have a value of 1 in one of the following data fields:

• Container with a value of 1 (= yes)
• Drug/chemical with a value of 1 (= yes)

Finally, please send the completed EAD file to ead@ifaffm.de.

The Guidelines for Notifying Product and Address Data have been expanded to include the new features.

If you have any questions, please send them to ifa@ifaffm.de. We will be glad to help you.

Thank you in advance for your support. By processing this data, you are helping to ensure compliance with legal requirements and enabling the pharmacy to bill for your products in accordance with the law. .."

"... in the course of Apothekenversorgung-Weiterentwicklungsgesetz (ApoVWG), the Arzneimittelpreisverordnung for prescription-only medicinal products will change as of 1 July 2026. 
 
Accordingly, the fixed surcharge applied by pharmacies to the AEP will increase by 0.65 Euro to 9.41 Euro. Consequently, the Apothekeneinkaufspreis (AEP) and Apothekenverkaufspreis (AVP) will be calculated as follows in future:
 
Abgabepreis des pharmazeutischen Unternehmers (APU)
+ 3.15 percent (max. 37.80 Euro)
+ 0.73 EUR
= AEP
 
AEP
+ 3 percent
+ 9.41 Euro
+ VAT
= AVP
 
IFA GmbH has converted the prices of the relevant prescription-only medicinal products in your product range and listed them in the electronic order file (EAD file) attached.
If you wish to report any changes, please return the amended file to us by Friday 12 June 2026 at the latest to ead@ifaffm.de.

If you have any questions, please send them to ifa@ifaffm.de. We will be glad to help you. ..."

"... since the start of the year, the IFA online data has been available to assist you with reporting and market monitoring. We have now expanded the functionalities to improve the efficiency of your search queries and data processing. The basic package now offers a supplier search function. The premium package includes a premium search function, customisable search queries, and the ability to export data to Excel.
 
Are you interested in the IFA online data or in booking the premium package? Feel free to take advantage of the free, no-obligation 72-hour trial access, which is available to every company once to get to know the service.
 
Additionally bookable as premium package:
 

• Premium search function
• Search query can be saved individually
• Excel export for up to 50,000 items per validity date 
  (max. 1,000 items per download)
   
  IFA online data basic package:
   
• Access to IFA online data via user named licences
• Update on the 1st and 15th of each month
• Product data and PZN of IFA database in list layout and with product detail view
• Search and sort function
• Price calculator for medicinal products according to AMPreisV
• User administration
   
  Further information on the scope of services, functionalities and conditions can be found here: IFA online data at a glance
   
  Have you already taken advantage of the trial access and would like to test the new features?
  Please contact us at ifa@ifaffm.de. We are also happy to answer any questions you may have about the IFA online data..."
   

"... the IFA portal has become a real success story in recent years and has established itself as a fast and convenient notification option for suppliers. It offers many helpful features to ensure smooth data notification. We welcome your valuable suggestions and will incorporate them into the ongoing development of the application.

We have taken on board and developed the desire of suppliers to be able to view other market data in addition to their own product range. We are delighted to present another milestone for IFA today:

IFA online data – our new service for you is now available

This tool, which has the same user-friendly look and feel as the IFA portal, gives you access to the product data for the approximately 730,000 PZNs currently published in the IFA database. You can use this data to support your notification and for market observation.

Overview of IFA online data:

• Access to IFA online data via user named licences
• Update on the 1st and 15th of each month
• Product data and PZN of IFA database in list layout and with product detail view
• Search and sort function
• Price calculator for medicinal products according to AMPreisV
• User administration

Are you interested in the new service? Feel free to take advantage of the free, no-obligation 72-hour trial access, which is available to every company once to get to know the service. Further information on the scope of services, functionalities and conditions can be found here: IFA online data at a glance

As we continue to develop the IFA database and product notification services, we have updated our terms and conditions for using the IFA websites with the introduction of IFA online data. These changes are part of our regular review process and reflect current processes for using the functionalities on the IFA websites and your user account.

Important: The supplier contract and the IFA guidelines remain unchanged.

Our General Terms and Conditions of Use have been supplemented and amended to include the following points, among others:

• Introduction of uniform terms of use for all IFA websites in order to
• uniformly regulate functionalities and rights of use on the IFA websites and
• registration and user accounts.

Security and data protection are top priorities at IFA in order to fulfil the supplier's responsibility when notificating product data.

We are happy to answer any questions you may have about the IFA online data. Please contact us at ifa@ifaffm.de. ..."

"... the European Deforestation Regulation (EU) 2023/1115 (EUDR) on the supply of certain commodities and products associated with deforestation and forest degradation is expected to enter into force on 30 December 2025. The IFA database will receive the following new data fields on the publication date of 15 December 2025:

• EUDR – EU-Entwaldungsverordnung – EU Deforestation Regulation
• HS-Code – HS code

The EUDR aims to ensure that the distribution of products made from certain commodities does not contribute to global deforestation.

A description of the new data fields can be found in the information for suppliers. This information also describes the details we request from you in the EAD file in the appendix.

Please send the completed EAD file to ead@ifaffm.de.

For any questions, please contact us at ifa@ifaffm.de. ..."

"... due to applications to extend the IFA pharmaceutical form, IFA GmbH has expanded the IFA pharmaceutical form table as of 1st July 2025.

The extension of the pharmaceutical form table may lead to changes in article-identifying characteristics with possible effects on the reference price allocations (Festbeträge) or aut idem. Therefore, the extension is made in accordance with a procedure agreed with the expert groups, with a lead time before first publication.

If you carry medicinal products in your range, you are obliged to report the pharmaceutical form in line with section 3 of the SmPC according to § 131 paragraph 4 SGB V (German Social Code Book 5).

The following new pharmaceutical forms are available from 1st July 2025 for first publication on 1st July 2026:

• Prolonged-release chewable tablet (RKT)
• Sublingual film (SUF)

If any corrections need to be made in the data field pharmaceutical form in connection with the current pharmaceutical form extension, please let us know. With correct data notification, you make a significant contribution to ensure that data users can properly dispense and invoice your products. 

Please use Auftragstabelle für Änderungen an IFA-Darreichungsformen and send it to ifa@ifaffm.de in the case of changes to pharmaceutical data with the current SmPC. After a successful assessment we will change the pharmaceutical form while maintaining the PZN and publish it for the first time on 1st July 2026.

Our website holds the Auftragstabelle für Änderungen an IFA-Darreichungsformen and Richtlinie zu den IFA-Darreichungsformen ready for you.

If you have any questions, please send them to ifa@ifaffm.de. We will be glad to help you. ..."

"... following the entry into force of the Medizinforschungsgesetz (MFG), the IFA database will receive the following

new data fields for medicinal products with a reimbursement amount as of the publication date 01 January 2025:

• Bestimmung nach § 130b Abs. 1c SGB V – Determination according to Section 130b (1c) SGB V
• Datum, ab dem der APU § 78 Abs. 3a Satz 1 AMG mit Bestimmung nach § 130b Abs. 1c SGB V gilt – Date from which the APU Section 78 (3a) clause 1 of the German Medicinal Products Act (AMG) with determination according to Section 130b (1c) SGB V applies
• Zuzahlung nach § 61 Satz 1 SGB V – Copayment according to Section 61 (1) SGB V
• Rabatt nach § 130a SGB V – Discount according to Section 130a SGB V

Please find a description of the new features in the following information sheet: Information for medicinal products

IFA GmbH has assigned the value 0 = no in the data field Bestimmung nach § 130b Abs. 1c SGB V for all products in the database. First publications from the publication date 01.01.2025 are also included with the value 0 = no. For this reason, the message does not contain a product range file in the attachment.

You only need to take action if you have medicinal products with a reimbursement amount for which a determination has been made according to Section 130b (1c) SGB V. Details can be found in the information sheet.

For any questions, please contact us at ifa@ifaffm.de. ..."

"... on publication date 01 November 2024 two new data fields will be added to the IFA database.

Below you will find information on the new data fields and which details the IFA has stored for you - as far as possible. Please find more information in the IFA Guidelines for Notifying Product and Address data.

MedCanG – Medizinal-Cannabisgesetz – Medical Cannabis Act

In this data field it must be indicated whether the product is cannabis for medical or medical-scientific purposes in accordance with Section 2 (1) or (2) MedCanG.

We have entered the value 0 = no in this data field for products that are not subject to the MedCanG in our view. All other products have no entry.

If you need to make additions or corrections to this data field, please enter your details in the attached product range file and send the amended table to ifa@ifaffm.de.

Lagertemperatur beachten – Note storage temperature

In this data field it must be indicated whether the storage temperature must be noted for the product.

If value 1 is notified, the information for Lagertemperatur minimal/maximal must also be stated.

For this data field, all products that have the value 1 = yes in the data field Cold chain or an entry in the data fields Storage temperature minimum/maximum have been assigned the value 1 = yes.

To review these data fields and if you need to make additions or corrections, it is advisable to order your changes inexpensively in the IFA portal or request a current EAD file ‘EAD - storage’ on the IFA homepage. Please send this amended EAD file to ead@ifaffm.de. ..."

"... within a short period of time, the IFA portal has become an established and convenient platform for your IFA notifications. A large number of suppliers use the opportunity to quickly and easily order first publications and changes to product data.
 
We have received positive feedback from our users about this innovative notification channel and would like to take this opportunity to thank you. We are therefore all the more pleased to be able to offer you the option of notifying PZN pre-allocations in the IFA portal with immediate effect.
 
The following functions have now been added in detail:

• Display of unpublished PZN pre-allocations 
• Ordering of PZN pre-allocations prior to market launch as well as their changes
• Direct transfer option of a PZN pre-allocation into a first publication of PZN and product data (“megaphone” symbol)

You do not have access to the IFA portal yet? Click here to request your user ID.
 
Please note that IFA portal platform and support is only available in German. If you have any questions, please send them to ifa@ifaffm.de. We will be glad to help you. ..."

"... as of 01.02.2024, the IFA database was expanded to include the requirements of the Arzneimittel-Lieferengpassbekämpfungs- und Versorgungsverbesserungsgesetz (ALBVVG). The notification situation for the four new data fields for the elimination of supply bottlenecks suggests that there is still some need for information left. We therefore have explained the characteristics of these fields for you in more detail in the following information sheet: ALBVVG information

The new data fields are relevant to settle billing of your products. We therefore urge you to check this product data, complete any missing notifications and correct any incorrect information.

Please request your changes and additions in the IFA portal or request your current EAD file on the IFA website and send the amended EAD file to ead@ifaffm.de.

For any questions, please contact us at ifa@ifaffm.de. ..."

"... on publication date 01 February 2024 the IFA database will receive new and modified data fields for medicinal products. Relevant information on the changes and the need to notify your products accordingly can be found here: Information for medicinal products

Please find attached a current EAD file with the medicinal products of your product range. Please check the product data if corrections and additions are required and submit the updated table to ead@ifaffm.de.

Please find more detailed information regarding to the database changes in our IFA Guidelines for Notifying Product and Address data.

We thank you in advance for checking and completing your data.

For any questions, please contact us at ifa@ifaffm.de. ..."